Privacy Policy

Last updated: [22/10/2025]

1. Introduction

Welcome to Women in Ruby League (“we”, “our”, or “us”).
We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your information when you visit our website [https://womeninrubyleague.com] (“the Site”).

2. Who We Are

Women in Ruby League is a community platform that supports, promotes, and connects women involved in rugby league.
If you have any questions about this policy or how your data is handled, please contact us at:

Email: Julia.lee@csi2012.co.uk
Data controller: Women in Ruby League

3. What Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, username, or similar identifier.
Contact Data: Email address, phone number, or postal address.
Usage Data: Information about how you use our website (e.g., pages visited, links clicked).
Technical Data: IP address, browser type, operating system, and other device identifiers.
Communication Data: Information you provide when contacting us or subscribing to newsletters.

We do not knowingly collect data from anyone under 16 years of age.

4. How We Collect Data

We collect data through:

Forms you fill in on the Site (e.g., sign-up or contact forms)
Cookies and similar technologies
Analytics tools (e.g., Google Analytics, if used)

5. How We Use Your Data

We only use your personal data when the law allows us to. Typical uses include:

Providing and maintaining our website and community services
Managing subscriptions, memberships, and event registrations
Responding to your inquiries or feedback
Sending updates or newsletters (only with your consent)
Analysing site usage to improve user experience

We will not sell or rent your personal information to third parties.

6. Legal Bases for Processing

We rely on one or more of the following legal bases under GDPR:

Consent (e.g., for newsletters or cookies)
Contract (e.g., managing membership or event participation)
Legal obligation (e.g., complying with tax or reporting laws)
Legitimate interest (e.g., maintaining website security or analytics)

7. Data Sharing

We may share your data with:

Service providers who help us operate the Site (e.g., web hosts, analytics providers, email platforms)
Regulatory or legal authorities when required by law

All partners are required to handle your data securely and in compliance with GDPR.

8. Data Retention

We keep your personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.
When data is no longer needed, it will be securely deleted or anonymised.

9. Cookies

Our Site may use cookies to improve functionality and user experience.
You can control or disable cookies through your browser settings.
For more details, see our [Cookie Policy] (link or section below).

10. Your Rights Under GDPR

You have the right to:

Access your personal data
Correct or update inaccurate information
Request deletion (“the right to be forgotten”)
Object to or restrict processing
Withdraw consent at any time
Request a copy of your data in a portable format

To exercise these rights, please contact Julia.lee@csi2012.co.uk

If you are unhappy with how we handle your data, you have the right to complain to your local Data Protection Authority (e.g., the Information Commissioner’s Office in the UK).

11. Security

We use appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.
However, no online system is completely secure, and we cannot guarantee absolute security.

12. Links to Other Websites

Our Site may include links to third-party websites or social media platforms.
We are not responsible for the privacy practices of those sites. Please check their privacy policies before providing any personal data.